Privacy Policy

At Polestar Recruiting, we are committed to protecting your privacy and maintaining the confidentiality of your personal information. This Privacy Policy outlines how we collect, use, and safeguard your data when you engage with our website, social media platforms, and services.

1. Information We Collect
When you interact with Polestar Recruiting, we may collect the following types of personal information:

  • Personal Information: This includes your name, phone number, email address, and any other details you provide during consultations or direct communication with us.

2. How We Use Your Information
The information we collect is used for the following purposes:

  • Service Delivery: To provide, maintain, and improve our services

  • Communication: To respond to your inquiries, messages, and requests promptly. With your consent, we may send you updates, reminders, and notifications via email or SMS.

  • Marketing: If you opt-in, we may use your contact information to send newsletters or announcements related to our services. You can unsubscribe from these communications at any time.

  • Legal and Regulatory Compliance: To comply with applicable laws, regulations, and legal obligations, including the protection of public safety.

3. Sharing of Personal Information
Polestar Recruiting will not sell, trade, or disclose your personal information to third parties, except in the following circumstances:

  • Service Providers: We may share your information with trusted third-party service providers who assist in delivering our services (e.g., secure data storage). These providers are required to protect your information and use it solely for the purposes outlined in our agreements.

  • Legal Requirements: We may disclose personal information if required by law, such as to comply with a subpoena, legal proceeding, or government request.

  • SMS opt-in or phone numbers for the purpose of SMS are not being shared with any third party and affiliate company for marketing purposes.

4. Consent and Opt-In for SMS Communication
By using Polestar Recruiting, you consent to the collection, use, and sharing of your personal information as outlined in this Privacy Policy. If you provide your phone number for SMS communication, you expressly consent to receive text messages related to our services, such as appointment reminders or service notifications. You may opt out of receiving SMS messages at any time by replying “STOP” to the text message or contacting us directly.

5. Data Security and Retention
We implement industry-standard security measures to protect your personal information from unauthorized access, use, or disclosure. This includes the use of encryption, secure networks, and access controls. While we strive to protect your data, no method of transmission over the internet or electronic storage is entirely secure, and we cannot guarantee absolute security.
We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. When no longer needed, your data will be securely deleted or anonymized.

6. Your Rights and Choices
You have the right to:

  • Access and Correct: Request access to the personal information we hold about you and request corrections to any inaccuracies.

  • Data Deletion: Request the deletion of your personal information, subject to legal or contractual obligations.

  • Withdraw Consent: Withdraw your consent to the collection and use of your personal information at any time, provided this does not affect the lawfulness of processing based on prior consent.

  • Opt-Out: Opt out of marketing communications or SMS messages by following the instructions provided in these communications.

7. Cookies and Tracking Technologies
Our website may use cookies and similar tracking technologies to enhance user experience, analyze website traffic, and tailor content to user preferences. You can control the use of cookies through your browser settings, but disabling cookies may affect your ability to use certain features of our website.

8. SMS Terms & Conditions

  • Messaging frequency may vary.

  • Message and data rates may apply.

  • To opt out at any time, text STOP.

  • For assistance, text HELP or visit our website at www.polestar-recruiting.com.

  • Visit https://www.polestar-recruiting.com/privacy-policy for privacy policy and for Terms of Service.

    1- SMS Consent Communication:
    The information (Phone Numbers) obtained as part of the SMS consent process will not be shared with third parties for marketing purposes.

    2- Types of SMS Communications:
    If you have consented to receive text messages from Polestar Recruiting, you may receive messages related to the following (provide specific examples):

  • Interview coordination

  • New position notifications

  • Interview confirmation notices

Example: "Hi CANDIDATE, CLIENT is interested in scheduling an interview with you about the position we discussed on the phone. Are you available this week to meet with them Tuesday?

Reply STOP to opt-out of SMS Messaging.”

3- Message Frequency:
Message frequency may vary depending on the type of communication. For example, you may receive up to 20 SMS messages per week related to your appointments/follow-up messages/new position notifications/billing inquires.

4- Potential Fees for SMS Messaging:
Please note that standard message and data rates may apply, depending on your carrier’s pricing plan. These fees may vary if the message is sent domestically or internationally.

5- Opt-In Method:
You may opt-in to receive SMS messages from Polestar in the following ways:

  • Verbally, during a conversation

  • By submitting an online form

  • Via email communication

6- Opt-Out Method:
You can opt out of receiving SMS messages at any time. To do so, simply reply "STOP" to any SMS message you receive. Alternatively, you can contact us directly to request removal from our messaging list.

7- Help:
If you are experiencing any issues, you can reply with the keyword HELP. Or, you can get help directly from us at info@polestar-recruiting.com

Additional Options:

  • If you do not wish to receive SMS messages, you can choose not to check the SMS consent box on our forms.

 8- Standard Messaging Disclosures:

  • Message and data rates may apply.

  • You can opt out at any time by texting "STOP."

  • For assistance, text "HELP" or visit our [Privacy Policy] and [Terms and Conditions] pages.

  • Message frequency may vary

9. Updates to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal obligations. Any updates will be posted on this page, and we encourage you to review the policy periodically to stay informed about how we protect your privacy.

10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy, or if you wish to exercise any of your rights, please contact us via:

  • Email: info@polestar-recruiting.com

  • Phone: (612) 464-2900 ext. 101

  • Address: 3317 Pioneer Place, Stillwater, MN 55082

We are committed to addressing any concerns promptly and ensuring your privacy is respected.